Free Venue Sourcing for Conferences, Meetings and Events Across Australia

Looking for a Conference Venue? Let Us Do the Hard Work, For Free!

If you've ever been tasked with finding a venue for a conference, workshop, retreat, planning day, sales meeting or corporate event, you'll know how time consuming the process can be.

From researching venues and requesting proposals to comparing rates, negotiating contracts and coordinating accommodation requirements, venue sourcing can quickly become a full time job.

The good news? It doesn't have to be.

At Meet in Manly, we offer free venue sourcing services for meetings and conferences across Australia. Whether you're planning a leadership retreat for 10 delegates or a national conference requiring hundreds of accommodation rooms, we can help you find the perfect venue at no cost to your organisation.

What is Free Venue Sourcing?

Free venue sourcing means we research, recommend and secure suitable venues on your behalf without charging you a fee. As an event agency, we receive commission directly from participating hotels and venues when a booking proceeds. This means you gain access to our expertise, industry relationships and negotiation skills without adding any additional cost to your event budget.

Many of our clients have been asked to find a venue but simply don't have the time to research dozens of options, follow up venues and compare proposals.

That's where we come in.

Why Use a Venue Sourcing Specialist?

Save Hours of Research

Instead of spending days contacting hotels and venues individually, you provide us with your brief and we do the legwork for you.

We'll source suitable options, obtain proposals and present you with a shortlist that meets your requirements.

Access Better Rates and Value

Hotels often work with event agencies every day and understand the value of repeat business relationships. Because we know the market, we can often negotiate:

• Better accommodation rates

• Complimentary upgrades

• Reduced venue hire fees

• Additional inclusions

• Flexible contract terms

• Value added concessions

While every negotiation is different, our goal is always to maximise value for our clients.

Benefit from Venue Knowledge

A venue may look perfect online but be completely unsuitable for your event.

We know what questions to ask and what potential issues to look for, including:

• Meeting room suitability

• Accommodation quality

• Food and beverage offerings

• Delegate flow and logistics

• Accessibility

• Transport options

• Audio visual capabilities

• Networking and social spaces

This helps minimise surprises and ensures your venue delivers the experience you're expecting.

Receive Unbiased Recommendations

Our focus is finding the venue that best suits your objectives, budget and delegate experience.

We'll present multiple options and explain the pros and cons of each so you can make an informed decision.

One Point of Contact

Rather than managing multiple venue sales teams, contracts and follow-up emails, you'll have one dedicated contact throughout the sourcing process.

This streamlines communication and makes the entire experience significantly easier.

What Types of Events Do We Source?

We can source venues across Australia for:

• Conferences

• Corporate Retreats

• Leadership Offsites

• Incentive Programs

• Workshops

• Training Sessions

• Board Meetings

• Sales Kick-Offs

• Strategy Days

• Association Conferences

Our venue sourcing service is available for events requiring a minimum of 10 accommodation rooms, with no upper limit.

Australia-Wide Venue Sourcing

While Meet in Manly is based in Sydney, our venue sourcing network extends across Australia. We can source hotels, resorts and conference venues in destinations including:

• Sydney

• Melbourne

• Brisbane

• Gold Coast

• Sunshine Coast

• Adelaide

• Perth

• Canberra

• Hobart

• Cairns

• Regional destinations

• Resort and retreat locations

  
  

How the Process Works

Step 1: Tell Us About Your Event

Step 2: We Source Suitable Venues

Step 3: You Receive a Shortlist

Step 4: Select Your Venue

Need More Than Venue Sourcing?

Our free venue sourcing service covers venue research, recommendations, proposal management and booking assistance.

If you require additional support such as:

• Event planning

• Delegate management

• Registration services

• Supplier coordination

• Event logistics

• Run sheets

• Speaker management

• On-site event delivery

we can absolutely help. These services are quoted separately and charged on a fee-for-service basis depending on the scope of your event.

Looking for Free Venue Sourcing?

If you've been asked to find a venue and don't know where to start—or simply don't have the time, let us help!

Our venue sourcing service is free, professional and designed to save you time while securing the best possible outcome for your event.

Send us an email on events@meetinmanly.com.au