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Conference Management & Planning

 

Conferences that connect people, communicate ideas and deliver results.

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Whether you're organising an annual industry conference, a corporate gathering, a professional development event or a multi-day national conference, bringing people together takes more than booking a venue and sending invitations.

At Meet in Manly, we specialise in creating and delivering memorable, purposeful conferences that bring people together, share knowledge and create meaningful connections.

From finding the perfect venue to managing the entire event, we take care of the details so you can focus on your delegates, speakers and the bigger picture.

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Planning a residential conference? Our venue sourcing service is completely free.

We work with clients across Australia, helping them find suitable conference venues, accommodation and facilities, as well as providing professional event management from initial concept to completion.

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Looking for the perfect conference venue?

Finding the right conference venue can be one of the biggest challenges when organising an event.  You need somewhere that suits your budget, accommodates your delegates, has the right meeting facilities and creates the right atmosphere for your event.

That's where we come in.

Meet in Manly offers complimentary venue sourcing for residential conferences anywhere in Australia.  Simply provide us with your conference brief and we'll do the research, approach suitable hotels and venues, compare proposals and present options for you to consider.

Whether you're planning an intimate residential meeting, a national association conference or a multi-day corporate gathering, we'll help you find the right fit.

Our complimentary venue sourcing service includes:

  • Understanding your conference brief, dates and requirements.

  • Researching suitable hotels, resorts and conference venues.

  • Checking meeting facilities, accommodation and capacity.

  • Requesting and comparing venue proposals

  • Hotel negotiation to get you the best value

  • Helping you assess the options against your budget and requirements.

  • Providing advice and recommendations to help you make an informed decision.

And there's no cost to you. Our venue sourcing service is funded by the hotels and venues we work with.  No need to spend hours contacting individual properties or comparing endless proposals. We'll do the legwork for you.

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More than just finding a venue

A successful conference is about bringing all the moving parts together to create a seamless experience for delegates, speakers, sponsors and organisers.

We can provide as much or as little support as you need, from coordinating individual elements to managing your entire conference.

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Our conference management services include:

Conference concept and planning

Developing the event framework, objectives, format and overall experience to suit your organisation and audience.

Venue sourcing and selection

Finding suitable conference venues, hotels and accommodation across Australia.

Budget development and management

Establishing budgets, tracking expenditure and helping you make the most of your event investment.

Program and speaker coordination

Assisting with conference schedules, speakers, presenters, facilitators and session requirements.

Supplier and stakeholder management

Coordinating venues, AV suppliers, caterers, entertainers, production teams and other event partners.

Audio visual and event production

Managing technical requirements, staging, lighting, presentations, sound and production logistics.

Delegate experience and logistics

Overseeing registration requirements, accommodation, transport, catering, signage and on-site arrangements.

Sponsorship and exhibitor coordination

Supporting sponsor requirements, exhibition spaces, bump-in arrangements and exhibitor logistics.

On-site event management

Being there to oversee the event, coordinate suppliers, manage schedules and deal with the inevitable last-minute surprises.

Post event coordination

Managing event wrap-up, supplier follow-up, feedback and other post-event requirements.

What types of conferences do we manage?

Every organisation has different objectives, audiences and requirements. We work across a variety of conference formats and industries.

  • Corporate conferences: Bringing employees, leadership teams, clients and business partners together.

  • Annual industry conferences: Creating engaging events for professional associations and membership organisations.

  • National conferences: Coordinating multi-day events that bring delegates together from across Australia.

  • Professional development conferences: Delivering events focused on education, knowledge sharing and industry development.

  • Government and not-for-profit conferences: Managing events that connect stakeholders, communicate important initiatives and encourage collaboration.

  • Sales and marketing conferences: Bringing teams together to share strategies, celebrate achievements and plan for the future.

  • Healthcare and education conferences: Supporting professional communities through informative and engaging events.

  • Exhibitions and conferences: Coordinating conference programs alongside exhibition spaces, sponsors and exhibitors.

From 30 delegates to events with thousands of attendees, we can tailor our support to suit your requirements.

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Why choose Meet in Manly?

We understand the pressures involved in organising a conference.  There are budgets to manage, venues to secure, speakers to coordinate, suppliers to brief, delegates to look after and countless details that need to come together.  With more than 20 years of event industry experience, we bring the expertise, relationships and practical know-how to make the process simpler, smarter and more impactful.

When you work with Meet in Manly, you get:

  • Personalised service and a dedicated point of contact.

  • Extensive connections across Australia's conference and hospitality industry.

  • Complimentary venue sourcing for residential conferences.

  • Experience delivering conferences and events across Australia.

  • Flexible event management support tailored to your needs.

  • Attention to detail and a focus on the overall delegate experience.

  • A team that understands how to anticipate challenges and make things happen.

Whether you need help finding a venue or someone to manage the entire event, we're here to make your job easier.  Think of us as an extension of your team.

Where would you like to hold your next conference?

Based in Manly, Sydney, Meet in Manly works with clients and delivers events right across Australia.  We have connections with conference hotels, resorts, unique venues and local suppliers in destinations throughout the country.  Whether you're considering a city conference, a coastal destination, a regional retreat or a resort-style residential conference, we'll help you explore the possibilities.  We particularly love showcasing destinations that offer delegates more than just a conference room, with opportunities to experience local attractions, dining, activities and everything that makes a destination memorable.  And if you're considering Sydney or the Northern Beaches, we have the local knowledge and connections to make the most of everything our beautiful coastal destination has to offer.​

 

Let's start planning your next conference.

Whether you have a detailed brief, a confirmed event date or simply an idea that needs bringing to life, we'd love to hear from you.  Tell us a little about your conference and what you're looking to achieve. We'll help you work out the next steps.  And if you're looking for a residential conference venue, remember that our venue sourcing service is completely free.

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